Basic Configuration: We take proven workflow templates from our library and set them up with your accounts. Quick, standardized, ready-to-use. Example: Client onboarding workflow connected to your Gmail, Drive, and ClickUp with standard settings.

Tailored Configuration: We take the same templates but customize them to match your exact business processes, branding, and requirements. Feels custom-built, without custom pricing. Example: Client onboarding workflow with YOUR intake questions, YOUR branded folders, YOUR project phases, YOUR email templates, YOUR team structure.

Your plan includes a monthly credit allowance, giving you powerful access to a wide range of world-class AI models. These credits are specifically allocated for text and image generation tasks.

This includes, but is not limited to:

• Language Models: GPT-5.o, Claude 4.5 Opus/Sonnet, Google Gemini, Llama 3

• Image Generation Models: NanoBanana

Important Note: What is not included?

Please be aware that video generation models (such as Kling, Veo, Sora, Runway, Luma, or Pika) are not covered by these credits.

Why? The cost of generating video with AI is currently extremely high (often several dollars per minute of video). We have structured the plan this way to ensure your credits provide you with significant and lasting value for the most common business tasks (text analysis, content creation, and image generation) throughout the entire month.

Replacing one tool with another of similar function

Examples:

• Slack → Discord → Microsoft Teams
• Gmail → Outlook
• Airtable → Notion → Google Sheets
• OpenAI → Claude → Gemini

What this DOESN’T include:

• Changing workflow logic
• Adding new steps
• Custom fields or data structures

Modifying the steps, conditions, and flow of a workflow to match client’s specific process

Examples:

• Client has 3-step approval process → we modify workflow to include all 3 steps
• Client needs different email templates for different client types → we add conditional logic
• Client tracks projects differently in ClickUp → we adjust project structure creation

What this INCLUDES:

• Adding/removing workflow steps
• Changing conditional logic (if/then rules)
• Custom field mapping
• Business rule implementation

Small tweaks to existing workflows after launch, included in monthly maintenance

Examples:

• Changing email template text
• Adjusting notification timing
• Adding one field to a form
• Tweaking a filter condition

Time limit: Up to 30 minutes per adjustment
Frequency: As needed, but proactive reviews quarterly

What this DOESN’T include:

• Adding entirely new workflow steps (new project)
• New integrations (separate quote)
• Major logic changes (separate quote)

Proactive check-ins to optimize existing workflows

Process:

1. We analyze workflow performance data
2. We identify bottlenecks or improvement opportunities
3. We present findings and recommendations
4. We implement minor improvements (if within “minor adjustments” scope)

Frequency: Every 3 months

You’ll typically see initial time savings and efficiency gains within days of your automation going live, often within our 7-14 day launch timeline for Start/Business packages. Measurable ROI, like significant cost savings ($4.7k+/month reported by clients) or a noticeable increase in qualified leads (up to 2x), is usually clearly visible within 30-45 days of full implementation.

The one-time Setup Fee covers the entire initial implementation project. This includes the process audit, automation strategy design, workflow building, necessary system integrations (e.g., connecting your CRM, email, etc.), thorough testing, providing clear documentation, and the initial onboarding call or training session for your team. It’s focused on delivering the agreed-upon working automation(s).

The monthly Maintenance fee ensures your automations run smoothly and reliably 24/7. It includes continuous monitoring of workflows, rapid incident response if any issues or bugs arise, proactive system checks to prevent problems.

The AI Usage Fee is directly based on the resources consumed by third-party AI models (like OpenAI’s GPT or Google’s Gemini) and other APIs used within your specific automations. Costs are typically calculated per token processed or per API call, following the pricing of the respective provider. We provide you with access to a usage monitoring dashboard, offering full transparency. It operates on a pay-as-you-go basis, meaning you only pay for the actual AI resources your automations consume each month.

We can automate a wide variety of repetitive and time-consuming tasks across most business departments. Common examples include: sales lead qualification & CRM routing, 24/7 customer support via AI voice/chatbots, administrative tasks like data entry and report generation, financial processes like invoice processing (FinOps), HR onboarding workflows, e-commerce order management & follow-ups, intelligent data processing from emails/PDFs, and AI-powered web scraping for market intelligence. If a process is rule-based and digital, we can likely automate it.

Absolutely. Our AI automation solutions are highly adaptable and provide significant value across many industries, including e-commerce, professional services, marketing agencies, finance, real estate, healthcare administration, and more. While the specific workflows are tailored to your needs, the core benefits – saving time, reducing errors, increasing lead conversion, and improving efficiency – are universal for Small to Medium Businesses (SMEs) regardless of their sector.

We prioritize speed-to-value. For our ‘Start’ package involving ready-made workflows, launch typically happens within 7 days. For the ‘Business’ package with more complex integrations, the timeline is usually around 14 days. Custom ‘Enterprise’ projects vary based on scope and complexity, but we always define and agree upon a clear project timeline during the initial planning phase.

Not at all. You and your team do not need any specific technical expertise to benefit from our solutions. NexaroAI handles the entire technical process – from design and development to integration and deployment. We build the automations to operate seamlessly in the background. We also provide clear documentation and user-friendly training (like step-by-step onboarding calls) to ensure your team understands how to interact with the new, streamlined processes if needed.

Data security and privacy are fundamental to our work. We adhere strictly to industry best practices, including using secure connections (HTTPS), managing API keys and credentials responsibly, and minimizing the storage or handling of sensitive data wherever possible. Our solutions are designed with compliance in mind (e.g., GDPR), and we can provide detailed information on data handling for specific integrations upon request.

We understand that businesses grow and processes evolve. Minor tweaks or necessary adjustments to your existing automations are generally covered under your Business package plan. For more significant changes, adding new major functionalities, or implementing completely new automation workflows beyond the initial scope, we treat these as separate mini-projects. We’ll provide a clear, tailored quote (based on complexity or an hourly rate for smaller tasks) before any work begins, giving you full control over future development costs and flexibility to adapt.